Volunteer

KWLT is an all-volunteer organization, and we’re always looking for new people with new ideas.

Here are some of the volunteer opportunities available at Kitchener Waterloo Little Theatre. Don’t see what you’re looking for? Email info@kwlt.org with your interests and we’ll put you in touch with the right person. We’ll be updating this as positions are filled and new opportunities open up; in particular, once we have a clearer idea of what reopening looks like for us you should look out for production team opportunities for our main stage shows.

Opportunities Listed:

  • Officers for the 2021-2022 Season
  • Volunteer opportunities in communications
  • Other volunteer opportunities

If you’re interested in any of these roles, or have any questions, please email info@kwlt.org . We’d love to have your help!

Officers for the 2021-2022 Season

There are quite a few officer roles that are open to non-board members and we’re looking for volunteers. Officers fill a very specific role at KWLT, helping to keep an area of our operations running smoothly. Officers report to a specific role, or to the board of directors at large. They are welcome, but not required, to attend board meetings. Check out the roles available and email info@kwlt.org with your interest.

The Bar Manager reports to the Box Office Manager. Responsibilities of this role include:

  • Managing KWLT’s stock of beverage alcohol, and ensuring its replenishment as required;
  • Assisting the Box Office Manager in setting prices for beverage alcohol, and in keeping a list of KWLT volunteers with SmartServe or equivalent certification;
  • Coordinating with KWLT productions (through the Front-of-House Manager or the Producer for the show) and other events on their requirements for alcohol service;
  • Ensuring that all relevant laws and regulations regarding the sale and service of beverage alcohol are being respected in KWLT, and reporting to the Board of Directors any problems with such operations;
  • Advising the Board of Directors on policies and procedures related to the sale and service of beverage alcohol.

The Bar Manager, as per liquor laws in Ontario, is required to have at least three months’ experience in the sale and service of beverage alcohol, which may include volunteer experience, and must have SmartServe or equivalent certification.  If you like working in front-of-house roles, enjoy picking out fun and interesting drinks for our patrons, and are interested in building relationships with our local breweries then you may be a good fit for this role.

The Building Manager reports to the Board of Directors. Responsibilities of this role include:

  • Advising the Board of Directors on issues relating to the theatre building.
  • Ensuring that any issues regarding the building’s construction or utilities (e.g. plumbing, electricity, etc.) are dealt with in a timely fashion;
  • Ensuring that any required tests of building systems (e.g. backflow prevention devices, fire suppression systems, etc.) are conducted at the required intervals;
  • Maintaining the external grounds of the building (e.g. by raking, shoveling, etc.);
  • Conducting basic maintenance as required;
  • Restocking any consumable supplies related to building operation, e.g. printer toner, non-theatrical lightbulbs, etc.;
  • Maintaining the KWLT computer networking infrastructure and any computer systems and peripherals not spoken for elsewhere.

This isn’t a glamorous position but it’s an important one. Having a car is an asset but not required. If you’re good with your hands and enjoy the rhythm of regular maintenance tasks, this mig

The Carpentry Manager reports to the Technical Manager. Responsibilities of this role include:

  • Maintenance of the shed and its contents.
  • Maintenance and administration of the stock staging inventory.
  • Be available to KWLT productions to assist with or advise on production construction.
  • Be available to the Rentals Manager to consider rental of stock staging to other organizations or individuals, as per the Rentals and Bookings policy.

You may be a good fit for this role if you have built sets with us in the past and enjoy organizational tasks.

The Costumes Manager reports to the Technical Manager. Responsibilities of this role include:

  • Maintenance of the costume rack and its contents.
  • Maintenance and administration of the costumes inventory.
  • Being available to KWLT productions to assist with or advise on production costuming.
  • Being available to the Rentals Manager to consider rental of costumes to other organizations or individuals, as per the Rentals and Bookings policy.

You may be a good fit for this role if you have costumed one of our shows in the past and want to ensure our costume inventory is in a good state.

The Electricals Manager reports to the Technical Manager. Responsibilities of this role include:

  • Maintenance of theatrical lighting, audio, and show control equipment.
  • Maintenance and administration of the lighting and audio inventories.
  • Be available to KWLT productions to assist with or advise on production rigging.
  • Be available to the Rentals Manager to consider rental of lighting and audio equipment to other organizations or individuals, as per the Rentals and Bookings policy.
  • Maintenance and, from time to time, restoration of the Standard Lighting Plot.

You may be a good fit for this role if you have been a Technical Director for us in the past and enjoy working with our lighting and sound systems.

The Librarian reports to the Board of Directors. Responsibilities of this role include:

  • Keeping our shelves of plays/books organized
  • Manage any lending of our books, including tracking materials and setting lending policies

You may be a good fit for this role if you enjoy organizational tasks.

The Privacy Officer reports to the Board of Directors. Responsibilities of this role include:

  • Updating our Privacy Policy
  • Ensuring the Privacy Policy is being followed

If you’re keen on information security and familiar with privacy law in Ontario, this might be a good role for you.

The Safety Manager reports to the Technical Manager. Responsibilities of this role include:

  • Maintenance of personal protective equipment (a.k.a. ‘PPE’, safety equipment), including:
    • maintenance of an inspection schedule & a replacement schedule and ensuring that required annual inspections & replacements are carried out;
    • continued improvement of KWLT’s offering of categories and selection of PPE.
    • PPE includes but is not limited to: helmets, goggles/glasses, gloves, ear plugs/muffs, masks/respirators, knee/joint pads/mats, fall restriction systems, foot/toe protection; as well as partial responsibility for ladders, step-stools/benches, & scaffolding insofar as they are used in the course of following safety procedure.
  • Maintenance and administration of the PPE inventory.
  • Be available to KWLT productions to assist with or advise on health, safety, & hazards.
  • Scheduling and maintaining records of Safety Training for the Stage Manager & Technical Director of each performance, ensuring that they are familiar with:
    • the KWLT Safety Requirements,
    • the KWLT Fire Plan (inc. especially a table-top fire drill),
    • the exact location of the fire extinguishers and first-aid kits,
    • the location and procedures for use of PPE (inc. especially for Work at Heights).
  • Overall coordination of and maintaining records of the Annual Comprehensive Fire Drill, in conjunction with the co-owning officers of the Fire Plan: Secretary, Technical Manager, Building Manager, Box Office Manager, & Rentals Manager.

You may be a good fit for this role if you enjoy organizational tasks and are keen to ensure that all operations at the theatre are done safely.

The Technical Asset Manager reports to the Technical Manager. Responsibilities of this role include:

  • Advertise the availability of technical assets to be liquidated.
  • Arrange the sale of technical assets with prospective buyers/recipients.
  • Purchase technical assets as directed and approved by the board.

If you know your tech and enjoy finding bargains on equipment, this might be a good fit for you.

The Technical Manager reports to the Board of Directors and oversees other technical officers. Their responsibilities include:

  • Maintenance of technical equipment, tools, and storage, except as otherwise delegated.
  • Maintenance and administration of technical inventory, except as otherwise delegated.
  • Be available to KWLT productions to assist with or advise on technical matters.
  • Be available to the Rentals Manager to consider rental of technical equipment to other organizations or individuals, as per the Rentals and Bookings policy.
  • Safety of volunteers during construction, rigging, and strike.
  • Providing and maintaining records of safety training to KWLT production leadership teams, including working at heights and fire safety.
  • Organization of and communication with the tech community esp. via the Tech Crew mailing list.
  • Management of the “general tech” budget.
  • Maintaining stock of tech consumables.
  • Administration of the technical resources, esp. plots, guides, procedures, troubleshooting checklists, and manuals.
  • Maintenance and, from time to time, restoration of the Standard Seating Plot.

You may be a good fit for this role if you have been a Technical Director for our productions in the past and enjoyed the process, and would like to help keep technical processes smooth at KWLT.

The Workshop Coordinator reports to the Board of Directors. Responsibilities of this role include:

  • Reaching out to professionals & contacts to request they put on a workshop for KWLT
  • Arranging, with the Finance Director, remuneration for people who run workshops for us
  • Arranging, with the Board of Directors, fees for workshops, then collecting those fees
  • Collecting, with the Box Office Manager, sign-ups for the workshops
  • Scheduling workshops, with help from the Rentals Manager
  • Advertising workshops and schedules, with help from the Communications Director
  • Collecting and actioning feedback from the community regarding workshops

You may be a good fit for this role if you enjoy organizational tasks and are passionate about the educational side of KWLT’s mission.

Volunteer opportunities in communications

The Communications Director is one of the larger roles on the board with a number of operational responsibilities; we’re looking for volunteers interested in marketing, media (old, new, and social), and publicity to help bear the load. There’s room to define a role for yourself here: if there’s one particular thing that you’re keen on, let us know by emailing info@kwlt.org and we can talk about what you can bring to the team. Here are some of the areas where you might help:

Officers in social media would administer our various social media feeds and use them to build engagement. This could be a coordinator position, with specialist officers for Facebook, Twitter, Instagram, etc. handling content for each individual network. There’s also room to get into analytics to help us see what’s working and what’s not.

Marketing officers would work with the producers of our shows and other officers of the theatre to build promotional ideas and materials for KWLT events. This might include both graphic design and copywriting, which could again be the purviews of specialist officers.

Publicity officers would liaise with traditional media and other promotional outlets, sending press releases and helping to expand our reach in the community.

We can use help with keeping the information on our website current: posting events and assisting other officers with adding their material to the site. This could also include soliciting posts from community bloggers to talk about items of interest to KWLT members and friends. (This would not be a technical role: you’d need to know how to use WordPress, not necessarily how to administer it.)

Our newsletter comes out twice a month. Working on the newsletter would involve gathering information from other KWLT officers and from the broader community & writing it up in an interesting way.

Other volunteer opportunities

We also have more casual opportunities available, generally roles that assist one or more of our officers. These positions tend to be more flexible in terms of time commitment and responsibility level. Check out the roles available and email info@kwlt.org with your interest.

Our front-of-house volunteers run ticketing and concessions and serve as ushers during our shows (and sometimes other special events).

Right now we’ve yet to reopen for in-person events; once we do, we’ll be looking for volunteers for these roles. SmartServe is an asset but not a requirement for working front-of-house.

After nearly a year and a half of no ticket sales, KWLT is interested in exploring new avenues for funding. If you’ve got ideas for donation campaigns or fundraising events, we’d like to hear from you.

As we reopen, we’re looking for energetic and outgoing volunteers to help us build our presence in the greater community.  The Outreach Team would represent KWLT at community events like Open Streets and Maker Expo, spreading the word about our theatre through activities and public engagement.

Once we’re back performing live on stage, we’ll be looking for volunteers to help with set building. Previous experience with set construction is helpful but not necessary — we’re always happy to teach people what they need to know. For this and other opportunities in the technical side of the theatre, consider joining our Tech Crew mailing list. (This is a Google group; you might need to sign in to a Google account before you can see anything there.)

Other Skills: Do you have other skills that you’d like to offer us, or a special project that you’ve always wanted to see done? Send us an email and we’ll find the perfect spot for you.